Organize Your Blog Post Ideas with This Simple Spreadsheet Hack

If you’ve ever had a great blog idea while in the shower or driving, only to completely forget it later… welcome to the club. 🙋‍♀️ Inspiration strikes when we least expect it.

But without a reliable system to catch those ideas, they disappear fast. That’s why this simple spreadsheet trick can be such a game changer.

📋 Organize Your Blog Post Ideas with This Simple Spreadsheet Hack

Whether you’re a seasoned blogger or just getting started, having a single place to dump, sort, and schedule your blog post ideas keeps your brain clear and your content calendar full.

✅ Why a Spreadsheet?

Because it’s easy, free, and flexible. A spreadsheet lets you:

• Track post ideas before you lose them
• Group content by category or topic bucket
• Note what stage each post is in (idea, draft, published)
• Assign dates and themes

It’s not about making things more complicated. It’s about freeing up your brain so you can focus on writing instead of remembering.

If you haven’t yet seen it, our post on How to Make a Blog Post Spreadsheet breaks down the basics and gives you a ready-to-use framework. It pairs perfectly with How to Plan a Month of Blog Posts in Under an Hour and Templates That Make Blog Content Planning Easy.

📊 How to Set It Up

Open Google Sheets or Excel and create the following columns:

• Post Title or Idea
• Category
• Publish Goal
• Notes
• Status

Bonus: Add a color-coded column for content buckets. It’ll help you balance your themes across the month.

🎯 Want a printable version to map out your month in a glance? Download the Content Calendar Template — it’s easy to fill in and great to keep near your desk.

🧠 Tips for Keeping It Updated

This spreadsheet is most useful when it becomes part of your workflow. Here’s how to make that happen:

• Keep it bookmarked or pinned
• Open it once a week when planning
• Add post ideas as soon as they come (even if they feel messy)
• Use filters or tabs if your idea list gets long

📝 Looking for a system that includes even more built-in planning tools? The Ultimate Blog Starter Kit is packed with editable templates and forms that help you grow your blog more intentionally.

🛠️ Tools to Make It Easier

It helps to have a comfortable setup when you’re brainstorming and organizing. Consider upgrading your space with something like a compact Bluetooth number pad, especially if you’re using a laptop. Small accessories can make data entry way faster.

Or try a clip-on document holder if you’re planning from printed brainstorms and want to keep your notes upright and in view.

🏁 Your Next Step

Open a new tab and start your idea spreadsheet today. Add just five post ideas to start. Once it becomes a habit, you’ll never go back to scattered notebooks or forgotten voice memos.

Want help building out your system? You can start with the Content Calendar Template, then customize your spreadsheet from there.